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General charity records: We use your personal data based on our legitimate interests: for proper record keeping, for good corporate governance, to manage risk, for verification purposes, to obtain professional advice (including legal advice), for insurance purposes, and for legal claims: to prevent fraud, to resolve disputes and take or defend litigation etc. The legitimate interests are our charitable objectives, and to run an efficient charity.

Employees: (including applicants): We collect and process personal data of employees (and those applying for jobs or sending us unsolicited applications). Employees have to provide the Charity with such information as is relevant to their employment, otherwise the Charity cannot comply with its legal obligations as an employer. The personal data we collect includes:

Contact details: your name; date of birth; address; contact details. We process this data for the performance of a contract (or to take steps prior to entering into a contract, namely the employment contract).

Employment data and pre-employment checks: CV, education, and qualifications; Vetting data and safeguarding data; registration with any other professional regulatory and/or accrediting body; PPS number; financial data; images (e.g. CCTV); medical, health and occupational health data; immigration/work-visa information; information relating to recruitment, promotions, and appointments processes; other IR/HR processes; pensions details etc. We process this data for the following purposes: for the performance of a contract (or to take steps prior to entering into a contract, namely the employment contract); due to a legal obligation; for the purposes of carrying out the legal obligations of the controller in the field of employment law, and for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee and for the establishment, exercise or defence of legal claims.

Legitimate activities and legal obligations: We use personal data for purposes including: running an efficient charity; complying with our legal obligations as a charitable body; complying with our obligations as an employer; for recruitment and appointments; allocating resources to discharge our duties to all our staff and others; complying with our statutory reporting obligations to Government bodies; to manage risk; for resolving disputes and taking/defending litigation etc. We process this on the lawful basis of our legitimate interests and for the establishment, exercise or defence of legal claims.

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Carmelite Monastery of New Ross, Co. Wexford